Complaining Brits ditch stiff upper lip

• Three quarters of UK consumers complain about poor goods or services
• Unsympathetic and uncommunicative organisations failing to handle complaints
• Half of complaints take more than a week to resolve – a quarter remain unresolved
• Three quarters of consumers relay their poor customer experiences to three or more people

Contrary to the stereotype of the stoical Brit, three quarters (75%) of UK consumers complain when encountering a problem with goods or services, according to new figures from the UK Customer Satisfaction Index (UKCSI) from the Institute of Customer Service.

While the Index finds that overall customer service in the UK has improved in the recession, organisations are failing to deal effectively with complaints, being largely unsympathetic, uncommunicative and too slow to resolve issues. On a satisfaction scale of one to ten, consumers rate UK organisations’ ability to handle complaints at just five, the study among 26,000 consumers reveals.

This is leaving consumers with a bitter taste in the mouth, and the response is to spread the word: more than three quarters (77%) recount their experiences to three or more people.

Jo Causon, Chief Executive at the Institute of Customer Service comments:

“As we have previously reported, this year’s UKCSI figures show that overall customer service in the UK is improving, so it is disappointing that complaints handling is still an area where some organisations are falling short.

“Customer service is a strategic driver of performance and competitive advantage, and complaint handling and resolution is an integral part of this..

“Organisations should use customer complaints as a welcome opportunity to receive valuable feedback and make the necessary improvements; it is a great source of direct and often immediate feedback, handled effectively it can significantly improve the relationship between the customer and organisation.”

First contact failure

Consumers were asked to recall the last complaint they made, and how it was handled. Approaching a third (29%) of organisations seemed uninterested on first contact, around a quarter (22%) made excuses, whilst a significant minority (14%) dismissed the complaint altogether.

Only around a quarter of organisations (22%) listened carefully to the complaint to fully understand the problem. Similarly, only a quarter (25%) offered an apology, whilst barely 11% took full responsibility for the issue.

In terms of resolving the problem, only 15% of complaints raised could be dealt with on the spot, and less than a third (30%) were resolved within 24 hours. More than half (52%) took over a week to sort out, whilst more than a quarter (26%) are still unresolved to this day.

Throughout the complaints process, only a small proportion of organisations (16%) kept the consumer informed about what would happen next, and even fewer (10%) specified how long it would take to resolve the issue.

Nearly half (44%) of consumers felt the need to escalate their complaint. Of that proportion, more than one in ten (11%) raised the complaint with a third party, including industrial ombudsmen, the media, local MPs or citizens advice.

Same old story

When asked to name the problem that elicited the complaint, consumers outlined a list of all too common customer service mishaps:

• Unreliable / poor quality services / goods (20%)
• Slow service or late delivery (15%)
• Staff incompetence (12%)
• Poor staff attitude (11%)

On a scale of one to 10 of how annoyed these errors make consumers feel, the average response is eight.

Consumers spread the bad word

A strong majority (70%) of consumers talk to others about their complaints, and how they are handled.

More than three quarters (77%) spread the word to three or more others, nearly half (48%) to five or more, and a fifth (20%) share their encounter with ten or more people.

More than three fifths (61%) of consumers painted the organisation involved in a purely negative light when recounting their experience, versus a fifth (21%) who stayed positive. The remaining 18% used a mixture of the two stances.

Jo Causon comments: “Disappointed consumers no longer just swap stories of bad customer service with friends and neighbours; they post their concerns and experiences on social media networks for millions to read. A customer now has the same impact as a newspaper reviewer.

“The relationship between organisations and their customers has changed irrevocably - customers now hold the power, and organisations can ill-afford to get these vital customer ‘touches’ wrong.

“Where organisations develop a clear, flexible, welcoming and open policy on complaints, with well trained and empowered staff, the positive impact is clear for both the customer and organisation.

“Complaints should be able to be processed from all sources, with consistent systems in place to log and analyse the feedback and share the lessons learnt internally with everyone.”

ends

Further information

For further information or an interview with Jo Causon, please contact:

David Mercer or Mark Doonan, Man Bites Dog

01273 716 820 / david/mark@manbitesdog.biz

About the UKCSI

The Institute launched the UK Customer Satisfaction Index (UKCSI) in 2007 and it is repeated every six months. This latest UKCSI is based on a sample of 26,000 adults surveyed annually.

Organisations are measured on 20 individual factors of customer satisfaction in five key attributes: professionalism, problem solving, timeliness, quality and efficiency and ease of doing business.

Each of these factors is weighted according to how important customers said they were in the Institute’s research Customer priorities: What Customers Really Want, and the weighted satisfaction scores are used to produce the Index.

This makes the scores exceptionally robust as they are not simply a percentage of respondents who answered a question in the positive or negative – they are derived from a weighted index of multiple questions.

The UKCSI results are determined on a geographically and demographically representative sample of UK adults and data is collected for all organisations with a high market share in each segment of the private sector and the main players in the public sector.

The UKCSI has been welcomed by BSI British Standards. It says: “We believe it is an important step in improving customer satisfaction in the UK as well as a useful tool for consumers and business. Customer satisfaction is a key area of standardisation for BSI and our own work in this area potentially assists organisations to improve their position in the index.”

For more information about the UKCSI go to: www.ukcsi.com

About the Institute of Customer Service

The Institute of Customer Service is the professional body for customer service whose primary purpose is to lead and raise customer service performance and professionalism.

It is the authoritative voice of customer service and a catalyst for all those whose focus is on the delivery of world-class service experiences.

The Institute is a membership body with a community of more than 350 organisational members - from the private, public and third sectors - and around 7,000 individual members.

For more information about the Institute of Customer Service go to: www.instituteofcustomerservice.com

Source: ICS